Applicant Privacy Notice
About this notice
Aspen Valley Health respects the privacy of everyone who applies to work with us. This notice explains what personal information we collect when you apply for a job or explore our career site, how we use it, and the choices you have.
It applies to job applicants, candidates, and people who join our talent community. It does not cover patient information, which is governed by our separate Notice of Privacy Practices, or the general use of our website, which is covered by our Website Privacy Policy.
Effective date: October 14, 2026
Information we collect
We collect information you give us and, with your permission where required, information from others during the hiring process.
- Contact details: name, email, phone number, mailing address.
- Application materials: resume, cover letter, work history, education, references, and answers to application questions.
- Licenses and credentials: professional licenses, certifications, and registration numbers needed for clinical or regulated roles.
- Interview information: notes and evaluations from interviewers and recruiters.
- Voluntary self-identification: gender, race/ethnicity, veteran status, and disability status. Providing this is optional and never affects hiring decisions.
- Post-offer information: background check results, license verification, drug screening, immunization and health screening records required for healthcare roles, and documents needed to confirm eligibility to work. We collect these only after a conditional offer and only as permitted by law.
- Career site activity: basic technical data such as browser type and pages visited, collected through cookies on our careers site or applicant tracking system.
How we use your information
We use your information only to recruit and hire, and to meet our legal obligations as an employer and healthcare provider.
- Review your qualifications and decide whether to move you forward
- Schedule and conduct interviews and communicate with you about your application
- Verify licenses, credentials, references, and work eligibility
- Complete background checks and pre-employment screening after an offer
- Comply with equal employment opportunity, affirmative action, and other legal reporting requirements
- Consider you for other open roles, if you agree
- Improve our recruiting process and career site
We do not sell applicant information, and we do not use it for marketing unrelated to employment at AVH.
Who we share it with
Your information is seen only by people and companies who need it to fill the role.
- AVH staff: recruiters, hiring managers, interviewers, and HR team members involved in the hiring decision.
- Service providers: our applicant tracking system (Workday), background check and drug screening providers, and credential verification services. They may use your information only to provide services to AVH.
- Government agencies: when required by law, such as for licensing verification, work eligibility, or equal employment reporting.
- Legal protection: when necessary to comply with a court order or protect the rights and safety of AVH, our patients, or others.
How long we keep it
We keep application records for at least 2 years after the hiring decision, as required by federal and state employment law. If you are hired, your information becomes part of your employee file.
How we protect it
We use administrative, technical, and physical safeguards to protect your information, and we limit access to those who need it.
Your choices
You can update your profile or withdraw your application at any time through your applicant portal or by contacting us at recruiting@aspenvalleyhealth.org. You may also ask to see, correct, or delete the information you submitted, subject to our legal record-keeping duties.
Accommodations
AVH is an equal opportunity employer. If you need an accommodation to apply or interview, contact the Recruiting Team at recruiting@aspenvalleyhealth.org or 970.925.1120.
Contact us
If you have any queries or concerns about the processing of your information that is available with us, you may email our Grievance Officer at Aspen Valley Health, 401 Castle Creek Road, email: sknowles@aspenvalleyhealth.org. We will address your concerns in accordance with applicable law. We may update this notice from time to time. The effective date at the top shows when it was last revised.